Sage 300 ERP(Accpac) – Types of Optional Fields

Creating Optional Fields in Common Services

Optional fields are set up in Common Services and then added to each of the applications where you will use them.

  •  You create optional fields using the Optional Fields setup form in Common Services.
  •  You add the optional fields to the Optional Fields setup form in each application, then assign them to transactions.

To create optional fields:

There are no limits to the number of optional fields you can create. However, note that an excessive number of optional fields will slow down your system.

  1. Click the Optional Fields icon in Common Services.
  2. Enter an ID code (up to 12 characters) for the optional field, then enter a description for it (up to 60 characters).
  3. Select a type from the drop‐down list in the Type field (Text, Amount, Number, Integer, Yes/No, Date, Time), as described next:

sage-300-accpac-optional-fields

Types of Optional Fields

Text: When you choose Text as the Type, you must also enter a length (from 1 to 60 characters), and then enter the text required, with a description, in the Values grid.

Amount: When you choose Amount as the Type, you enter an amount (defaults to 3 decimal places) and a description in the Value grid.

Number: When you choose Number as the Type, you must also enter a value in the Decimals field (from 0 to 9), and then enter a value and a description in the Values grid

The value will automatically have the number of decimal places you designated in the Decimals field.

Integer: When you choose Integer as the Type, you enter a value of up to 10 digits, and a description in the Values grid. (Note that the highest/lowest integer you can enter is plus/minus 2,147,483,647.)

Yes/No: When you choose Yes/No as the Type, the Values grid does not appear. You simply enter the optional field code and a description.

Date: When you choose Date as the Type, you enter a date in month/day/year format and a description in the Values grid. (The calendar icon is available in this field.)

Time: When you choose Time as the Type, you enter the value in an hour/minute/second format and a description in the Values grid.

Let our expert team show you how your company can get the most out of them and other optional fields features.